Duties and Responsibilities

• Reviews, organizes, and prioritizes correspondence and work activities.
• Screens calls/visitors and responds to them or refer calls/visitors to appropriate staff member.
• Composes, types or edits communication, memos, letters, and other documents.
• Disseminates information through communication, mail, email, telephone.
• Processes routine and special documents.
• Schedules appointments and meetings and prepares agenda/materials, meeting facility, and other requirements.
• Maintains calendars for the office of the Administrator.
• Attends meetings and takes down minutes as instructed by the immediate superior.
• Researches and responds to request for information.
• Maintains for the use of the Administrator, up-to-date management manuals, policies/directives, organizational charts and keeps the executive informed of changes.
• Organizes and coordinates travel requirements of immediate superior and other officers.
• Maintains and updates files of classified information/confidential documents, correspondence and reports available for reference and efficient operation of the office.
• Ensures cleanliness and safety of the premises at all times.
• Ensures availability of office supplies and equipment.
• Ensures that communications are received by superior on time and delivers communications to other departments.
• Assists superiors in preparing department’s annual report.
• Assists in the preparation of materials and coordinates schedule for accreditation of hospital.
• Coordinates/conducts or follow-ups with other departments on matters assigned by the superior.
• Keeps all confidential documents of the department in accordance with the institution’s policies and in strict compliance with the Data Privacy Policy.
• Submits within 24 Hours Incident Report on any event that poses danger to the patients, staff and to the Hospital as a whole
• Performs other related functions assigned by superior.